Electronic Invoicing Solution

Electronic Invoicing Solution

CONTEXT
As of 6 June 2014 Italy’s ministries, inland revenue and social security bodies will only accept and pay electronic invoices, with all other areas of government bar local governments having to do the same from 6 June 2015. From the same date invoices will no longer be sent directly from suppliers to government bodies; instead the client will send the invoice to the Italian inland revenue Agenzia delle Entrate’s SDI document exchange system, which will then forward that invoice onto the government body.
These changes could mean that changes will also have to be made to management systems/ERP or even adopt a new form of management that allows electronic invoicing. Olivetti resolves this problem by making itself an intermediary for government bodies and their suppliers, sending invoices to and from the SDI. This means businesses won’t have to carry out complex and costly changes to their own invoicing systems.

FEATURES
Olivetti’s Electronic Invoicing Solution is a cloud computing-based service that uses the Olivetti Document Hub HDO digitisation platform. 
The system takes invoices as they come from the business’ management systems/ERP and turns them into electronic invoices, managing their entire life cycle right through to the end of the period in which they need to be archived. The date and digital signature attached to each invoice ensure that the electronic invoice complies with all legal requirements – proof of date, authenticity of origin and integrity of content – while archiving guarantees the ability to read the invoice if need be.

INNOVATION
Olivetti’s electronic invoicing system isn’t a software-based solution but rather a cloud computing service, meaning that it can be integrated in existing business processes without the need for any changes to be made to existing systems. The electronic invoicing system is ready for immediate use and is already available in the HDO suite of Telecom Italia’s nuvolaitaliana platform.

BENEFITS

  • The electronic invoice is more convenient, as the management of the life cycle of an electronic invoice costs less than the stamp needed to post a paper invoice
  • The Pay Per Use payment method
  • No costly interventions needed for management systems or ERPs
  • Quick activation
  • It is the ideal solution for businesses, public bodies that hadn’t taken into account the requirement to emit electronic invoices and who find themselves having to do so in a short period of time without having any budget set aside
  • The possibility to makes changes as and when they are needed
  • Full compliance with the Implementation Decree n.55 of 3 April 2013 (which enabled electronic invoicing)
 

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